Leave Report (CL Balance)
The Leave Report is the staff member's CL passbook for the session year: the leave rules that apply to them, their totals so far, and one line per month. For how the numbers are worked out, see Staff Leave Management.
Where to find it
| Who | Menu | Sees |
|---|---|---|
Staff with leave-create | Leave → Leave Report | Their own balance |
Users with approve-leave (School Admin) | Staff Leave → Leave Report | Any staff member, picked from the Staff drop-down. An admin who is not staff starts on the first staff member |
The page shows the current session year.
What the page shows
Leave rules
The settings that apply to this staff member, in plain words. Only the lines that matter are shown, for example:
- the yearly CL and how it is given (every month, or all at the start of the year);
- the prorated CL when the staff member joined during the year;
- whether unused monthly CL expires or adds up;
- the maximum CL in one month, if set;
- whether the year-end balance carries forward, and how much was carried in from last year;
- "Leave beyond the available CL is LWP (deducted from salary)."
This year so far
| Figure | Meaning |
|---|---|
| CL available now | CL that can be used today without turning approved leave in later months into LWP |
| CL given | CL credited so far (grows month by month when CL is given every month), including any carried in |
| CL used | CL used by approved leave, including approved leave in later months |
| CL lapsed | CL that expired |
| LWP | Leave without pay days |
Month by month
| Column | Meaning |
|---|---|
| Month | The passbook month |
| Brought forward | Balance carried in from the previous month. Shown only when CL is given monthly and does not expire |
| CL given | CL credited that month. Shown only when CL is given monthly |
| CL used | Approved leave paid from CL |
| LWP | Approved leave not covered by CL |
| CL lapsed | CL that expired at the end of the month or year |
| Balance | CL left at the end of the month. Hidden when monthly CL expires |
A month marked Paid has its payroll paid: "Payroll for this month is paid; these numbers are final."
Only months that have started are listed, plus later months that already have approved leave. Pending leave is not counted until it is approved.
Opening the report also brings the staff member's passbook up to date, so ended months show their lapsed CL even if the monthly refresh has not run yet.
Related
- Reports → Teacher Reports / Staff Reports include a monthly leave view per staff member.
- The staff app shows the same data through
GET /api/leave-balance.